Maryland State Firemen's Association

Future Convention Dates
June 16-22, 2018
June 15-20, 2019
June 20-25, 2020
June 19-24, 2021

Executive Committee Meetings

August 26, 2017
Reese and Community Volunteer Fire Company

December 2, 2017
Kent Island Volunteer Fire Department

February 24, 2018
Singerly Fire Company

April 14, 2018
Midland Volunteer Fire Deparment #1

June 17, 2018
Ocean City

June 22, 2018
Ocean City


Announcements
October 16, 2017
New Market Volunteers to hold All You Can Eat Breakfast Fundraiser
October 10, 2017
Bay District VFD - Ladder/Tower for sale
October 5, 2017
Holiday Craft & Vendor Show to benefit the Riverdale Heights VFD
October 5, 2017
New Market Volunteers set to host $11K Halloween Bingo
September 30, 2017
Anne Arundel County Volunteer Firefighters Association November Meeting Change
View All Announcements

Online Calendar
Next Seven Days
October 19, 2017
Baltimore County Volunteer Firemen's Assn
Jacksonville VFD
October 19, 2017
St. Mary's County Fire Board Assn
Public Safety Bldg. Leonardtown
October 19, 2017
Washington County Volunteer Fire and Rescue Assn.
Antietam Ambulance
October 19, 2017
Montgomery County Volunteer Fire/Rescue Assn
TBD
October 21, 2017
"Crab Feed" Pleasant Valley Community Fire Company
Pleasant Valley Community Fire Company
October 21, 2017
Savage Vol Ladies Auxiliary Sportsman & Tool Bingo
Savage Volunteer Fire Company, Savage Hall
October 22, 2017
BCC Rescue Squad Crab Feast
5020 Battery Lane Bethesda, Maryland 20834
View All Events


VCAF Home Guidelines Instructions Apply VCAF Reps
REQUIRED DOCUMENTS
What documents does your company have to gather and/or prepare?

Below are the required documents to complete a VCAF loan and/or grant application.  If you need help with details, contact your VCAF Representative and arrange a pre-application meeting to review the components of the application process and to create an action plan for completing the application.

 

Your company must have the following requirements met before starting a VCAF loan and/or grant application:
  1. Have MSFA dues paid in full and be a MSFA Member Company in Good Standing

  2. Have validate credentials on file with the MSFA

  3. Have a current Articles of Incorporation on file, in good standings with the State of Maryland (no action - MD Military Department will obtain a copy of the certificate for you - click the link to check), and

  4. Have documentation that the company has made a good faith effort to obtain money from its local government (local funds and 508 funds)

Your company must gather and/or prepare the following documents to qualify for a VCAF loan and/or grant:

  • A complete and accurate VCAF application form
  • A Corporate Resolution, signed by all board of director members, authorizing the loan and/or grant
  • The company's financial statements (or other official documents such as, Statement of Financial Position, Statement of Activities, Statement of Functional Expenses or Statement of Cash Flows) for the two fiscal years immediately prior to the fiscal year in which the application is made – include audited financial statements if available
  • The company's IRS Form 990 (or official form used for Federal Tax submission) for the two fiscal years immediately prior to the fiscal year in which the application is made
  • A letter from the company’s local government regarding 508 funds received or denied
  • A letter from the company’s local government verifying that no funds are available to the company for the project (above and beyond 508 funds if granted)
  • A copy of the specification (condensed version) and evidence of 3 competitive bids (copies of official proposals from vendors – can be cover letter with cost data)

 

WHAT HAPPENS AFTER THE LOAN OR GRANT IS APPROVED?

After receiving a VCAF loan and/or grant, the company will have to settle their loan and/or grant.  The Maryland Military Department (MMD) settles / closes loans and grants for the VCAF Fund.  The process is much like closing a loan on a home. 

Because the process requires some very specific documentation, and in some cases updated information submitted with the original loan or grant application, planning is required to ensure that MMD can settle the loan and issue the check when it is needed.  The Company’s failure to plan, compile and submit documentation will cause a settlement delay which may require the Company to acquire a bridge loan (funds from another source – cash reserves, bank loan, etc.) in order to have funds needed to take delivery of the equipment or to pay off the construction debt.

Documents that have have to be update for settlement will include:

  • Letter showing a good faith effort to obtain funds from the local government (508 and other government funding)
  • IRS tax forms
  • Financial statements

The other settlement documentation is listed on the MMD Closing Checklist.  Companies receiving a VCAF loan or grant should review the list and begin compiling documentation as soon as the loan or grant is approved by Maryland’s Board of Public Works.  The majority of checklist documentation needs to be submitted 60 days before the planned settlement date.

Click this link to see MMD’s Vehicle / Equipment checklist

Click this link to see MMD’s Facility checklist

Have questions, contact your VCAF representative

 

Move to Instructions

 

Read 
The Volunteer Trumpet!

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of the Trumpet


 

Read how VCAF can help you.

 


2017 Convention Registration/Required Statistical Entry

Registrations by County

Registrations Alpha


Lighthouse Uniform Bereavement Program

Lighthouse Uniform Bereavement Program



MSFA/MFCA

Recruitment and Retention Grant

Scholarship Grant Form

Project Request Form


Recruitment & Retention Toolbox


For more information about joining a local volunteer deparment please call
1-800-Fireline.


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