Maryland State Firemen's Association

Future Convention Dates
June 16-22, 2018
June 15-20, 2019
June 20-25, 2020
June 19-24, 2021

Executive Committee Meetings

February 24, 2018
Singerly Fire Company

April 14, 2018
Midland Volunteer Fire Deparment #1

June 17, 2018
Ocean City

June 22, 2018
Ocean City

March 15, 2018
March 12, 2018
MSFA Recruitment Campaign - Sign Up for Recruitment Day ASAP, Casting Call for Your Members & Complete Your Department's Profile
March 8, 2018
Westminster VFD Big Money Raffle
March 6, 2018
Ocean City looking for full time R and R Coordinator
March 2, 2018
Annual Statewide Recruitment Day Save the Date
View All Announcements

Online Calendar
Next Seven Days
March 19, 2018
Cecil County Volunteer Firemen's Assn
Water Witch
March 20, 2018
Wicomico County Volunteer Firefighter's Assn.
March 21, 2018
Howard Co VFA Meeting
Ellicott City Vol Fire Department
March 21, 2018
Kent-Queen Anne's Volunteer Fire, Ems and Rescue Assn
March 24, 2018
MSFA Fire Prevention and Life Safety Meeting
MFRI - College Park
March 25, 2018
Sykesville Freedom District Fire Department Breakfast w/ Easter Bunny
Sykesville Fire Department
March 25, 2018
Upperco VFC Bull & Oyster Roast
16020 Carnival Ave. Upperco Md. 21155
March 25, 2018
Bull & Oyster Roast
Upperco VFC
View All Events

VCAF Home Guidelines Instructions Apply VCAF Reps
What documents does your company have to gather and/or prepare?

Below are the required documents to complete a VCAF loan and/or grant application.  If you need help with details, contact your VCAF Representative and arrange a pre-application meeting to review the components of the application and to create an action plan for completing the application.


Your company must have the following requirements met before starting a VCAF loan and/or grant application:
  1. Have their MSFA dues paid in full and be a MSFA Member Company in Good Standing

  2. Have validate credentials on file with the MSFA

  3. Have a current Articles of Incorporation on file, in good standings with the State of Maryland (no action - MD Military Department will obtain a copy of the certificate for you - click the link to check your company's status), and

  4. Have documentation that the company has made a good faith effort to obtain money from its local government (local funds and 508 funds)

Your company must gather and/or prepare the following documents to qualify for a VCAF loan and/or grant:

  • A complete and accurate online VCAF application form
  • A Corporate Resolution, signed by all board of director members, authorizing the loan and/or grant
  • The company's financial statements (or other official documents such as, Statement of Financial Position, Statement of Activities, Statement of Functional Expenses or Statement of Cash Flows) for the two fiscal years immediately prior to the fiscal year in which the application is made – include audited financial statements if available
  • The company's IRS Form 990 (or official form used for Federal Tax submission) for the two fiscal years immediately prior to the fiscal year in which the application is made
  • A letter from the company’s local government regarding whether or not 508 funds are available for the project
  • A letter from the company’s local government regarding whether or not local government funds are available for the project (in addition to 508 funds)
  • A copy of the specification (condensed version) and evidence of 3 competitive bids (copies of official proposals from vendors – can be cover letter with cost data)



After receiving a VCAF loan and/or grant, the company will have to settle their loan and/or grant.  The Maryland Military Department (MMD) settles / closes loans and grants for the VCAF Fund.  The process is much like closing a loan on a home. 

Because the process requires some very specific documentation, and in some cases updated information submitted with the original loan or grant application, planning is required to ensure that MMD can settle the loan and issue the check when it is needed.  The Company’s failure to plan, compile and submit documentation will cause a settlement delay which may require the Company to acquire a bridge loan (funds from another source – cash reserves, bank loan, etc.) in order to have funds needed to take delivery of the equipment or to pay off the construction debt.

Documents that have to be update for settlement will include:

  • Letter showing a good faith effort to obtain funds from the local government (508 and other government funding)
  • IRS tax forms
  • Financial statements

The other settlement documentation is listed on the MMD Closing Checklist.  Companies receiving a VCAF loan or grant should review the checklist and begin compiling documentation as soon as the loan or grant is approved by Maryland’s Board of Public Works.  The majority of checklist documentation needs to be submitted 60 days before the planned settlement date.

Click this link to see MMD’s Vehicle / Equipment checklist

Click this link to see MMD’s Facility checklist

Have questions, contact your VCAF representative


Move to Instructions


The Volunteer Trumpet!

Current Issue
of the Trumpet


Read how VCAF can help you.


2018 Convention Registration/Required Statistical Entry

Registrations by County

Registrations Alpha

Lighthouse Uniform Bereavement Program

Lighthouse Uniform Bereavement Program


Recruitment and Retention Grant

Scholarship Grant Form

Project Request Form

Recruitment & Retention Toolbox

For more information about joining a local volunteer deparment please call

Subscribe to
MSFA Mailing List

Like us on Facebook

Follow us on Twitter

Un-Subscribe to MSFA Mailing List


Website Designed and Hosted By: Content Proudly Maintained By: Contact Info:
Firehouse Solutions
Maryland State Firemen's Association
Doyle Cox, P.P.
29132 Superior Circle
Easton, MD 21601

Emergency Dial 911
Phone: 443-532-1416
Copyright © 2018 Firehouse Solutions (A Service of Technology Reflections, Inc.)