Maryland State Firemen's Association

Future Convention Dates
June 15-21, 2019
June 19-25, 2020
June 18-24, 2021

Executive Committee Meetings

December 1 & 2, 2018
Snow Hill Volunteer Fire Company, Inc.

February 9 & 10, 2019
United Communities VFD, Queen Anne's County

April 6 & 7, 2019
Friendsville VF&R, Garrett County


Announcements
January 17, 2019
FOR SALE- 2012 F 450 4X4 PL CUSTOM CLASSIC AMBULANCE WITH STRYKER POWER-PRO XT COT /POWER LOAD
January 14, 2019
MSFA FP&LS Committee Meeting Update
January 2, 2019
MSFA SAFETY COMMITTEE MEETING
December 27, 2018
MFCA National Fire Service Staff & Command Course Scholarship Application
December 27, 2018
MFCA Fire Department Instructor's Conference (FDIC) Scholarship Application
View All Announcements

Online Calendar
Next Seven Days
January 21, 2019
Cecil County Vol. Firemen's Association
TBA
January 22, 2019
Recruitment and Retention
Online
January 22, 2019
MSFA Strategic Planning Steering Committee Meeting
MSFA HQ, Crofton
January 23, 2019
Harford County Vol. Fire and Ambulance Association
Level VFC
View All Events


VCAF Home Guidelines Instructions Apply VCAF Reps
REQUIRED DOCUMENTS
What documents does your company have to gather and/or prepare?

Below are the required documents to complete a VCAF loan and/or grant application.  If you need help with details, contact your VCAF Representative and arrange a pre-application meeting to review the components of the application and to create an action plan for completing the application.

 

Your company must have the following requirements met before starting a VCAF loan and/or grant application:
  1. Have their MSFA dues paid in full and be a MSFA Member Company in Good Standing

  2. Have validate credentials on file with the MSFA

  3. Have a current Articles of Incorporation on file, in good standings with the State of Maryland (no action - MD Military Department will obtain a copy of the certificate for you - click the link to check your company's status), and

  4. Have documentation that the company has made a good faith effort to obtain money from its local government (local funds and 508 funds)

Your company must gather and/or prepare the following documents to qualify for a VCAF loan and/or grant:

  • A complete and accurate online VCAF application form
  • A Corporate Resolution, signed by all board of director members, authorizing the loan and/or grant
  • The company's financial statements (or other official documents such as, Statement of Financial Position, Statement of Activities, Statement of Functional Expenses or Statement of Cash Flows) for the two fiscal years immediately prior to the fiscal year in which the application is made – include audited financial statements if available
  • The company's IRS Form 990 (or official form used for Federal Tax submission) for the two fiscal years immediately prior to the fiscal year in which the application is made
  • A letter from the company’s local government regarding whether or not 508 funds are available for the project
  • A letter from the company’s local government regarding whether or not local government funds are available for the project (in addition to 508 funds)
  • A copy of the specification (condensed version) and evidence of 3 competitive bids (copies of official proposals from vendors – can be cover letter with cost data)

 

WHAT HAPPENS AFTER THE LOAN OR GRANT IS APPROVED?

After receiving a VCAF loan and/or grant, the company will have to settle their loan and/or grant.  The Maryland Military Department (MMD) settles / closes loans and grants for the VCAF Fund.  The process is much like closing a loan on a home. 

Because the process requires some very specific documentation, and in some cases updated information submitted with the original loan or grant application, planning is required to ensure that MMD can settle the loan and issue the check when it is needed.  The Company’s failure to plan, compile and submit documentation will cause a settlement delay which may require the Company to acquire a bridge loan (funds from another source – cash reserves, bank loan, etc.) in order to have funds needed to take delivery of the equipment or to pay off the construction debt.

Documents that have to be update for settlement will include:

  • Letter showing a good faith effort to obtain funds from the local government (508 and other government funding)
  • IRS tax forms
  • Financial statements

The other settlement documentation is listed on the MMD Closing Checklist.  Companies receiving a VCAF loan or grant should review the checklist and begin compiling documentation as soon as the loan or grant is approved by Maryland’s Board of Public Works.  The majority of checklist documentation needs to be submitted 60 days before the planned settlement date.

Click this link to see MMD’s Vehicle / Equipment checklist

Click this link to see MMD’s Facility checklist

Have questions, contact your VCAF representative

 

Move to Instructions

Safer Grant Tuition
Reimbursement Program


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The Volunteer Trumpet!

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of the Trumpet

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2019 MSFA 

Credentials Coming 

January 2019

 


Lighthouse Uniform Bereavement Program

Lighthouse Uniform Bereavement Program



MSFA/MFCA

Recruitment and Retention Grant

Scholarship Grant Form


Recruitment & Retention Toolbox


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